Officers Duties

About


Officers Duties

PRESIDENT

The President is the chief elected officer of the association and is responsible for the functioning of the Board of Directors and Executive Committee. The President shall exercise personal leadership in the motivation of other officers, board members, committee chairs, committee members and the general membership. The President oversees the establishment of goals and objectives for the organization. He/she shall act as spokesperson and inspirational leader for the association and shall work in partnership with the executive officer for the achievement of established goals and objectives.

  • Presides at and attends all meetings of the members, Board of Directors, and Executive Committee and coordinates agenda material with the Executive Officer
  • In concert with the Executive Directors, sees that the Board of Directors, Executive Committee and officers are kept fully informed on the conditions and operation of the association
  • Works with the Executive Directors in seeing that basic policies and programs designed to further the goals and objectives of the association are planned, formulated and executed following presentation to and approval from the Board of Directors
  • Appoints the chairs and members of presidential committees and task forces, outlines the purpose and duties of these committees and task forces and monitors progress
  • Acts as a liaison between local, state and national leadership
  • Supports and defends policies and programs adopted by the membership, Board of Directors and Executive Committee
  • Promotes membership interest and active participation in the association and reports activities of the Board and association to members by means of letters, publications or speeches
  • Acts as spokesperson for the association to the press, the public, legislative bodies and related organizations
  • Presents an annual report on the activities and accomplishments of the association
  • Exercises general supervision of the activities of the association’s committees
  • Oversees the work and activities of the Board of Directors, Executive Committee and other association committees
  • In cooperation with the Executive Directors, ensures that all policies and resolutions of the Board of Directors are carried out
  • Works closely with the president-elect in preparing to assume the duties of the President
  • Identifies and nurtures future leaders of the association
  • Ensures competent management of the association and sets specific management goals and objectives
  • Initiates an annual performance and salary review of the Executive Directors by the Board of Directors and/or Executive Committee

VICE PRESIDENT

The Vice President is a key member of the President’s team and as such serves as a member of the Executive Committee and assists the President in the performance of his/her duties.

  • Serves as a member of the Board of Directors and Executive Committee
  • Serves as a chair, appointed member, ex-officio member or officer with oversight of association task forces, working groups and meetings as assigned by the President
  • Serves as the official representative of the Association at industry meetings as assigned by the President
  • Performs other duties and responsibilities as assigned by the Board of Directors or the President
  • Actively supports and participates in the programs and activities of the association
  • Works to increase member/leader involvement in association activities
  • Maintains contact with other Board members and state association officials and reports state association developments to the President and Executive Committee
  • Provides oversight of assigned committees and reports their activities to the President, Executive Committee and/or Board

SECRETARY/TREASURER

The Secretary/Treasurer is a key member of the President’s team and serves as a member of the Executive Committee. As the official record keeper for the association, they are responsible for the minutes of the annual meeting of the membership and board of directors and the corporate seal. Serves as chair of the Finance Committee, as a member of the Executive Committee and the Board of Directors

  • Serves as a member of the Board of Directors and Executive Committee and attends all meetings
  • Ensures that attendance, votes and the proceedings of the meetings are recorded and maintained as permanent records of the association
  • Maintains custody of the association corporate seal and has authority to affix the seal to any document requiring it
  • Conducts roll calls of the membership, Board of Directors and Executive Committee meetings for the official record and establishes the presence of a quorum
  • Ensures that copies of the Board of Directors minutes and Executive Committee are approved and provided to the officers and directors as appropriate
  • Performs such other duties and assumes such responsibilities as may be assigned by the President or Board of Directors, which may include providing oversight or serving as a chair or member of other committees
  • Maintains accurate financial records in cooperation with the Association staff and the Finance Committee
  • Reviews Association expenditures and financial status on a regular basis to ensure fiscal integrity
  • Ensures timely reports to the Board of Directors and Executive Committee and presents a financial report to the membership at the annual meeting
  • Submits the financial accounts of the Association to an annual independent auditor for examination
  • Performs other duties as assigned by the President and Board of Directors, which may include providing oversight or serving as a chair or member of other committees
  • Represents the Association to other industry groups or other organizations as assigned by the President
  • Actively supports and participates in the programs and activities of the association.